Planner Toolkit

The Pennsylvania Farm Show Complex and Expo Center is home to countless expositions, sporting events, competitions, private dinners and much more.   As a current or future customer, we are committed to assisting you in every aspect of your event planning.  We take great pride in our customer service and we are anxious to begin working closely with you.

At the complex, we rent event space and related services such as tables and chairs, utilities, etc.  We do not directly provide food and beverage services as those services are provided by the Centerplate Group through an exclusive contractual arrangement.  If you plan to include food and beverage services as part of your event, please contact Matt Gebel with the Centerplate Group at 717-233-3120, or by email at matt.gebel@centerplate.com

Our two guides below will assist you in your preliminary planning whether you are holding a small meeting or a large convention. We are available to answer any questions that may arise.  Please let us know how we can assist you.

Event Guide

The below Event Guide will serve as a starting point in planning a larger event at the complex.  It is designed to answer the most frequently asked questions by Event Managers.

For more specific information regarding larger space availability, rental rates, etc. please contact Morgan Firestine, Show Management at 717-783-5373, email mfirestine@pa.gov or Sales at 717-231-2991.

Farm Show Complex Event Guide (PDF)

Compliance for Fertilizer, Feed, Seed and Pet Food Vendors at your Event: The Pennsylvania Department of Agriculture, Bureau of Plant Industry, is responsible for overseeing registration of Agronomic Products such as feed, fertilizers and seed and also Plant Merchant licensing program within the Commonwealth of Pennsylvania.  If you have vendors that are selling feed, pet food, pet treats, fertilizer, seed or plants and nursery stock, please provide this document to them, regarding licensing regulations.

Compliance for Fertilizer Feed Seed Vendors (PDF)

Meetings and Conference Guide

It’s our goal to make certain that you have a successful event, and pre-planning is a critical component in achieving that objective. To that end, we have developed this "Conference/Meeting Planning Document” to assist you with your smaller meetings and conferences.

Conference/Meeting Planning Document (PDF)

Conference/Meeting Planning Document (Word)

Meeting Room Floor Plan Builder (Excel)

Please open and complete the Word version and e-mail to Doug Cleckner at dcleckner@state.pa.us, or open and print the PDF version, complete and fax to Doug Cleckner at (717) 783-8710 or mail to 2300 North Cameron Street, Harrisburg, PA 17110-9443. Please be sure to submit a floor plan for how you want your rooms set up. You may use the Meeting Room Floor Plan Builder (above) then send to Doug as well. 

 

If at any point, if you have a question or a concern regarding meetings or conference room rentals, please contact Doug Cleckner directly at (717) 787-5374 or dcleckner@pa.gov or any member of our management team.


Pre-Event Form

Thank you for your interest in holding an event at the complex. Please take a few moments to complete this form. We will get back to you with more information to help you plan your event. We look forward to working with you!